Maintaining accurate records is a crucial part of any business. But it’s especially vital for those in the construction and manufacturing industries. These businesses are subject to following the Occupational Safety and Health Administration (OSHA).
They have set stringent recordkeeping guidelines. For every 70,000 workers, one OSHA compliance officer maintains recordkeeping forms. Failure to follow the OSHA recordkeeping rule can result in a few things.
The most common punishment is fines and penalties. This is why it is essential to understand the requirements. But what happens if you’re unsure how to keep up with the paperwork?
The first step is to educate yourself on the OSHA recordkeeping guidelines. This can come from OSHA recordkeeping training or through other OSHA compliance studies.
If you work in construction or manufacturing, you must learn the rules. This makes logging employee hours and conditions easy.
Having a brief overview of OSHA’s recordkeeping guidelines can be helpful. Here’s what you need to know and do to ensure compliance.
What is OSHA Recordkeeping?
OSHA recordkeeping tracks and documents work-related injuries, illnesses, and safety hazards. Employers must maintain accurate records of these incidents. This can help to identify trends and prevent future accidents.
Workplace accidents can result in significant financial losses for businesses. So it’s essential to take every precaution to avoid them. Employers must log specific work-related injuries and illnesses. This is due to the Occupational Safety and Health Act of 1970.
These logs must be made available to OSHA upon request. Employers who fail to follow this regulation may be subject to hefty fines and penalties.
OSHA Recordkeeping Requirements
Construction and manufacturing companies must maintain certain records. This is a part of their commitment to safety. The specific records that need to be kept depend on a company’s size and industry.
Typically, they include information on workplace injuries and illnesses. Other information details worker exposures to hazardous substances and workplace accidents. All this data must be recorded in a manner that is accessible to OSHA inspectors.
The specific format requirements for these records can be found in 29 CFR 1904. This is also known as the Recording and Reporting Occupational Injuries and Illnesses rule.
Additionally, all employers must complete the Injury and Illness Incident Report (OSHA Form 301). This has to happen whenever a work-related injury or illness occurs. This form must also be available to OSHA upon request.
It’s worth noting that some businesses are exempt from these recordkeeping requirements. Businesses with ten or fewer employees are typically exempt. The reason is that OSHA has determined a low injury and illness rate.
How to Comply With OSHA Recordkeeping Guidelines
There are a few key things you need to do to comply with OSHA recordkeeping guidelines. First, you’ll need to create a system for tracking workplace injuries, illnesses, and safety hazards.
This system should be easily accessible to all employees. Next, you’ll need to provide OSHA recordkeeping training for your employees. This will ensure they know how to use the system properly.
Finally, you’ll need to review the system periodically. Having an audit process can ensure that things are being recorded correctly. By taking these steps, you can be sure that your workplace complies with OSHA regulations.
Are You Following The OSHA Recordkeeping Guidelines?
The OSHA recordkeeping guidelines are vital for construction and manufacturing companies. This is why the OSHA recordkeeping rule was created. Failure to do so can result in significant financial loss.
You want to ensure that all your recordkeeping forms are recorded accurately. This will give you the best chance of avoiding potential problems. If you need help with your OSHA recordkeeping training, do not worry.
The Phase Associates dedicated team of experts has experience helping companies follow the OSHA recordkeeping guidelines. If your workplace is in NJ, NY, PA, CT, DE, VA, MD or GA, we can do the same for your company, so reach out to get started today!
These types of injuries are the fourth leading cause of traumatic workplace deaths. Over half of these occur in the construction industry.
The Occupational Safety and Health Administration (OSHA) has specific safety standards for the construction industry. They aim to protect workers from electrical hazards. These include electric shock, explosions, electrocution, and fires.
You can protect your employees as well by following these guidelines. Using an electrical safety checklist for a construction site will also help. Read on to learn more about this.
Electricity Hazards in a Construction Site
Construction workers account for only 6% of the US workforce. However, 20% of worker deaths occur in the construction industry. That’s approximately one in five deaths of all US workers.
Electrocutions are one of the four major causes of construction deaths. Electrical hazards that occur at job sites are usually due to:
Use of electrical equipment in a wet environment
Contact with overhead powerlines
Faulty wiring and improper grounding
Overloaded circuits
Failure to use fire-retardant materials
You can avoid these with proper training, ensuring workers know the five safety rules. The use of an electrical safety checklist should also be a part of your workers’ daily routine.
What are the 5 Electrical Safety Rules?
Most people that work with electricity know the five golden rules. These are rules that can be the difference between life and death.
They’re practical and straightforward and can even be a part of household safety. So they’re a must in the construction industry. They are:
Before performing electrical work, disconnect what you’re working on
Safeguard yourself and others against the possibility of reconnection
Use a voltmeter to check if an electrical voltage is present
Ground the installation
Use signage and secure or cordon off the area
You should also ensure that only trained employees handle jobs involving electrical work.
An Electrical Safety Checklist for a Construction Site
Your electrical safety checklist should incorporate the five electrical safety rules. It should also itemize specific actions that should occur under the following headings:
Use of personal protective equipment (PPE)
Inspection and testing
Residual current devices
Safe Work Practices
Employees should go through the checklist before starting any work at the site. A supervisor should then review and sign off on it.
You should also have an electrical safety plan. This will be a step-by-step guide on what must happen when an accident occurs on-site.
The checklist and work practices should be a part of your safety training. The training should be a requirement for each employee. Have refresher courses so that it becomes second nature to all workers.
Conduct regular audits and assessments. The results will determine if you need to change your safe work practices.
Electrical Safety Plan for Construction
The construction industry can be hazardous. One of the four significant hazards within the industry is electrocution.
How can you protect your workers from this and other electrical dangers? By using an electrical safety checklist for a construction site.
This should be part of your overall electrical safety plan that all workers must adhere to. If you currently don’t have one and are unsure where to start, Phase Associates can help.
We’ve provided safety and health programs and plans for many clients. We can do the same for you. Contact us today to learn more!
Our electrical safety plan training for construction is offered to those in New Jersey, Pennsylvania, Connecticut, Georgia, Maryland, Virginia and New York. We look forward to speaking with you and discussing what we can do for you.
Essential Trenching, Piping, and Excavation Safety Tips
Last year, 15 workers died while working in trenches and excavations. By June of this year, there were 22 deaths resulting from similar incidents. This startling increase led to the implementation of stricter safety guidelines.
Enforcement by the Occupational Safety and Health Administration (OSHA) will also be stringent. Employers failing to meet these new standards could face heavy penalties. Extreme cases may even result in criminal prosecutions at the federal or state level.
You can avoid this by following the excavation safety guidelines provided. Did you know there will be inspections by OSHA to promote trenching safety? Read on to find out more about piping safety.
What’s Trenching and Excavation Safety?
Road and highway excavation removes material from the ground to create a hole. If the depth of the hole is more significant than its width, it’s referred to as a trench.
Often, the work involves laying down a system of pipes underground. Pipe markings indicate the content of the pipes. They also outline any potential danger the contents may pose to workers.
There are many hazards associated with this seemingly straightforward process. As a result, trenching and excavation safety have become a priority.
What are the Hazards of Working in Trenches and Excavations
Trenches and excavations are a critical part of many construction projects. Employers and workers should know the dangers involved. What are the four trench hazards?
Falling into the trench or excavation site
Becoming trapped after collapses or cave-ins
The accumulation of water in the trench or flooding
Excavated soil or equipment falling on workers
Cave-ins tend to occur more than any other hazard. These incidents are so dangerous that they often result in death.
What are the Safety Systems Used in a Trench?
Safety systems are an OSHA requirement. They may fall into one or more categories. These include excavation safety, trenching safety, and piping safety. Underlying each should be proper and in-depth safety training.
Excavation Safety
The process of removing material from the ground poses its own risk. It can involve accidents using the required equipment or excavation material. Employers can reduce these risks by ensuring workers:
Always wear safety equipment
Don’t stand close to vehicles during the loading and unloading process
Don’t place excavated material close to the trench
The standard distance should be two or more feet away.
Trenching Safety
Trenching safety usually focuses on ways to prevent cave-ins. There are standard safety systems. Some employers choose to build more complex ones. The aim is to:
There are various approaches or methods that companies can use for each.
Piping Safety
Piping safety is a bit more straightforward. There are specific handling requirements. This helps to avoid any accidents while handling and transporting piping material.
The Ins and Outs of Excavation Safety, Trenching Safety, and Piping Safety
One of the top priorities of any organization is to protect its workers. This is even more crucial for companies undertaking hazardous work. Civil and engineering projects often involve trenching, piping and excavation.
These jobs can result in serious injury, even death if safety systems are not implemented. Companies must follow the guidelines set out by OSHA. These are specific to excavation safety, trenching safety, and piping safety.
Still uncertain what the requirements are for each?
Phase Associates can help. We provide on-site evaluations, inspections, and many other construction safety requirements. Contact us to learn more.
Did you know that OSHA compliance with lockout/tagout standards prevents nearly 50,000 injuries yearly? Thus, all businesses that operate industrial equipment should have a lockout/tagout procedure.
Besides, OSHA requires these businesses to do. So if your business doesn’t have a procedure or needs to update it to comply, this article is for you.
Keep reading to learn the answer to the question, “What does OSHA require for lockout/tagout?” and learn how to create a procedure at your workplace.
What Is a Lockout/Tagout Procedure?
The lockout/tagout steps and procedure detail how to keep machines and equipment from unintentional energization during maintenance or repair. You may also see them called LOTO procedures.
OSHA requires employers to have a program and procedures for affixing appropriate lockout or tagout devices to energy-isolating devices.
What Does OSHA Require for Lockout/Tagout?
OSHA industry standard 29 CFR 1910.147 discusses the LOTO requirements business must implement to protect workers when they inspect the machinery. This includes:
Developing, implementing, and enforcing an energy control program
Using lockout devices or tagout devices if lockout devices are not suitable
Assuring new equipment has lockout abilities (or tagout abilities, if necessary)
Using authorized devices (i.e., each tagout device must be non-reusable, self-locking, and capable of withstanding the environment they are exposed to)
Ensuring devices identify individual users
Establishing specific policy for employees who apply and remove LOTO devices
Providing training to employees
Further, standard 29 CFR 1926.417 states workers must properly tag all deactivated controls during maintenance tasks.
What Are the 10 Steps to Lockout/Tagout?
There are several steps for those working in the industrial environment to follow to adhere to OSHA’s LOTO requirements. They are:
Identify the procedure to use
Prepare for the shutdown
Notify affected employees
Shutdown the equipment
Isolate the equipment
Add the individual locks
Check stored energy
Verify the isolation of the equipment
Shut off controls
Return equipment to service
Since each business uses different equipment, your steps may vary in length and detail. You can read more about the ten steps listed here in this guide.
How Do I Create a Lockout/Tagout Program?
Your business can create an effective lockout/tagout plan by first understanding OSHA regulations. Then, you need to list all the machinery and equipment in your workplace. From there, you can identify which requires lockout.
Then, locate the start-up areas of hazardous energy sources, including:
Chemical
Electrical
Hydraulic
Mechanical
Pneumatic
Pressure
Process control
Radiation
Stored Energy (i.e., gravity, springs)
Thermal
Next, determine your LOTO controls and secure them. It would be best if you standardized the devices you use across the workplace.
Finally, you can set up a training program for your lockout/tagout procedures and implement them. OSHA requires you to review your policies annually, at a minimum.
Create a LOTO Procedure of Your Own
Now that you know the answer to the question, “What does OSHA require for lockout/tagout?” your business can create its own procedures for compliance. Use the steps in this guide to help craft a LOTO procedure that fits your business needs.
Does your business require help with workplace safety and training? Contact us at PHASE Associates to learn more about our programs. We have professional expertise in understanding the latest regulations and technologies that keep the workplace healthy and safe.
Every year, there are over 20,000 cases of hearing loss in American workplaces. Many of these lead to permanent hearing loss. Unfortunately, this isn’t surprising.
There’s a high level of exposure to noise levels in many work environments. They usually exceed the decibel requirement.
This requirement seeks to limit exposure to noise levels above 85 decibels (dBA). This is over a continuous eight-hour period.
Adhering to this can help reduce hearing loss cases. Implementing a hearing conservation program (HCP) can also help.
Interested in learning how you can incorporate this at your facility? How do you implement a hearing conservation program? This article answers this as well: What does a hearing conservation program include? and more. Read on to find out.
What is the Purpose of a Hearing Conservation Program?
The main goal of a hearing conservation program is to protect workers from hearing loss. It seeks to prevent its occurrence. However, if hearing loss is already an issue, it also aims to reduce its progression.
It provides training for workers on properly using devices that protect hearing. This allows them to play a more active role in safeguarding themselves while at work.
Most workplaces that implement effective HCPs enjoy lower rates of absenteeism. They also experience greater work productivity.
What Does a Hearing Conservation Program Include?
Some other major hearing conservation program requirements include:
A review of current noise exposure reduction measures
Employers should also conduct yearly audits of their procedures. There should also be continuous evaluation of the program.
How Do You Implement a Hearing Conservation Program?
Although a great question, there’s another question you should ask before learning the answer to this. It’s What is the First Step in a Hearing Conservation Program?
The first step is to create a plan for the program. This involves examining any administrative issues. This includes industry regulations and current company policies.
You’ll also need to evaluate the persons involved and their roles. A checklist would be helpful to ensure you cover all the program’s requirements. Thankfully, the National Institute for Occupational Safety & Health (NIOSH) provides one.
The implementation then starts with measuring current noise levels. You can do this with a dosimeter or a sound level meter (SLM). This will determine if your dBA is greater than 85.
You should include any workers exposed to these levels in the program. You’ll then need to take measures to reduce current noise levels. This includes putting controls in place.
Workers must play a part in implementing and maintaining these. They’ll need to wear the necessary equipment provided. Equipment maintenance and scheduling of hearing tests are also crucial throughout the program.
Protecting Your Workers’ Hearing
Unfortunately, every year millions of workers are exposed to high noise levels. In some cases, this can result in permanent hearing loss. Employers should do their part to prevent and reduce this.
One way they can is by implementing a hearing conservation program. Knowing the answer, what does a hearing conservation program include? is key to its success. This helps to ensure you put all the hearing program requirements in place.
However, if you’re still uncertain how to do this, help is available. Phase Associates provides companies with noise exposure surveys, evaluations, and controls. Contact Phase Associates today to get started!
Our hearing conservation programs are offered in New Jersey, New York, Pennsylvania, Connecticut, Georgia, Maryland and Virginia.
If you are interested in learning about other workplace safety tips, look at some of our other articles. We list just a few below.
